Senior IT Executive Office Governance & Operations Specialist (f/m/d) (part-/full-time)

We’re flexible! We’re happy to receive applications in English or German.The position is located in Eschborn and temporary limited to August 2027Join our dynamic IT Portfolio Management team, empowering and guiding our delivery organization to create value. You support the EEX IT Executive Office through the reliable ownership of core administrative, bureaucratic, and governance‑related processes. With a strong focus on time and workforce administration, process documentation, compliance, and system integrity, you ensure stable and transparent operations across the organization. As a trusted process owner, you maintain structured workflows in SAP and related tools, support employee and IT administrative processes, and provide continuity during organizational or tooling changes. Through disciplined execution, deep procedural knowledge, and a collaborative mindset, you contribute to operational excellence and long‑term stability within the IT Executive Office.Your tasks:Own and manage time-related administrative processes for internal and external staff, including time booking structures, working time records, and related governanceEnsure compliance with company policies and labor regulations covering working hours, holidays, sickness, shift planning, and overtimeSupport stable system usage through structured maintenance and documentationMaintain and continuously improve standardized administrative processes, ensuring clarity, consistency, and audit readinessOwn process documentation, guidelines, and FAQs, supporting transparency, knowledge continuity, and stable operations across teamsManage and document employee-related administrative workflows, such as reimbursement, travel, and expense processes, in alignment with internal controls and policiesServe as a procedural point of contact for questions related to these administrative processesOversee administrative processes related to non-strategic IT goods, services, and tools, ensuring adherence to IT and procurement standardsManage subscriptions and access administration for platforms and tools (e.g., knowledge or content platforms), ensuring controlled and transparent usageSupport the implementation and adoption of new tools, processes, or organizational changes affecting multiple teams by providing structured administrative and documentation supportEnsure operational continuity during transitions through reliable process ownership and institutional knowledgeContribute to the reliability, continuity, and efficiency of IT Executive Office operations through disciplined execution and experience-based process ownershipActively support collaboration, knowledge sharing, and a stable team operating modelAfter all, we value the exchange of ideas, being there for each other and encouraging each other to become better. We call it: the exchange mindset.Your skills:Several years of professional experience in administration, operations, PMO, workforce administration, HR operations, or a comparable support functionProven experience managing and improving administrative processes, documentation, and governance-related activitiesExperience working with SAP and other enterprise tools; strong affinity for systems and data qualityGood understanding of workforce administration, and employee-related administrative processesStrong organizational skills with a structured, reliable, and detail-oriented mindsetExcellent communication and stakeholder management skills, with the ability to collaborate across teams and seniority levelsProficiency in Microsoft 365, particularly Excel, PowerPoint, Outlook, Teams, and SharePointKnowledge of Jira and Agile methodologies is a plusFluent English required; German and/or French is a strong plusWhy join us:Attractive salary package with many advantages such as childcare, meal allowance, job ticket, sports and leisure eventsFlexible hybrid work concept and flexible working hoursPersonal development through extensive training opportunitiesA place in a dynamic and international team within EEX Group and Deutsche Börse GroupA long-term perspective in the constantly growing and evolving energy industryBespoke onboarding plan